Trout Creek Community Development District

Board of Supervisors’ Meeting
October 19, 2022

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084

www.troutcreekcdd.org

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.troutcreekcdd.org

District Board of Supervisors	Mike McCollum	Chairman	
	David Roane	Vice Chairman	
	Michael Gruber	Assistant Secretary	
	Frank Murphy	Assistant Secretary	
	Ryan Stone	Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Katie Buchanan	Kutak Rock LLP	
District Engineer	Brad Davis	Prosser Inc.	
	Matt Melchiori		

All Cellular phones and pagers must be silenced while in the meeting room.
The District Agenda is comprised of five different sections:

The meeting will begin promptly at with the first section which is called Audience Comments on Agenda Items. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT
MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Manager prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (904) 436-6270 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests and Audience Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs and provides members of the audience the opportunity to comment on matters of concern to them that were not addressed during the meeting.

Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (904) 436-6270, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1, who can aid you in contacting the District Office.

Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.troutcreekcdd.org

Board of Supervisors	October 12, 2022
Trout Creek Community Development District
AGENDA

Dear Board Members:

The regular meeting of the Board of Supervisors of the Trout Creek Community Development District will be held on October 19, 2022 at 3:00 p.m. located at the Kayak Club, 100 Kayak Way, St. Augustine, FL 32092. The following is the agenda for the meeting:

CALL TO ORDER / ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of the Minutes of the Board of Supervisors’
Meeting held on September 21, 2022	Tab 1
STAFF REPORTS
District Counsel
District Engineer
Update on Tree Remediation
Construction Administrator
Consideration of Besch & Smith Change Order (under separate cover)
Landscape Manager
Community Director
Charles Aquatics Service Report	Tab 2
District Manager
BUSINESS ITEMS
None
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT

We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at 904-436-6270.

Yours kindly, Melissa Dobbins Melissa Dobbins

Tab 1

1
2	MINUTES OF MEETING
3
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon
which such appeal is to be based.
8
9	TROUT CREEK
10	COMMUNITY DEVELOPMENT DISTRICT
11
12	The regular meeting of the Board of Supervisors of Trout Creek Community
13	Development District was held on September 21, 2022, at 3:00 p.m. in the cafeteria of
14	Timberlin Creek Elementary School, 555 Pine Tree Lane, St. Augustine, FL 32092.
15
16	Present and constituting a quorum:
17
18	Andy Smith	Board Supervisor, Chairman
19	David Roane	Board Supervisor, Vice Chairman
20	Michael Gruber	Board Supervisor, Assistant Secretary
21	Frank Murphy	Board Supervisor, Assistant Secretary
22	Ryan Stone	Board Supervisor, Assistant Secretary
23
24	Also present were:
25
26	Melissa Dobbins	District Manager, Rizzetta & Co., Inc.
27	Katie Buchanan	District Counsel, Kutak Rock, LLP
28	Matt Melchiori	District Engineer, Prosser Inc. (via speaker phone)
29	Tim O’Reilly	Prosser Inc Representative (via speaker phone)
30	Barry Jeskewich	Community Director, CCMC
31
32
33	Members of the public present.
34
35
36	FIRST ORDER OF BUSINESS	Call to Order
37
38	Ms. Dobbins called the meeting to order at 3:05 p.m.
39
SECOND ORDER OF BUSINESS	Audience Comments
Agenda Items
42
Audience had comments regarding storm drains, road patching, construction trucks
access to roads, pond maintenance and landscaping.
45
46	THIRD ORDER OF BUSINESS	Consideration of the Minutes of	
47		the Board of Supervisors’	
48		Meeting held August 17, 2022	
49			

50

On a motion by Mr. Gruber, seconded by Mr. Murphy, with all in favor, the Board approved the minutes of the Board of Supervisors’ Meeting held August 17, 2022, for Trout Creek Community Development District.

51
52	FOURTH ORDER OF BUSINESS	Ratification of the Operation
53	and Maintenance Expenditures
54	for July 2022
55

On a motion by Mr. Smith, seconded by Mr. Roane, with all in favor, the Board ratified the Operation and Maintenance Expenditures for July 2022 in the amount of $190,147.29, for Trout Creek Community Development District.

56
57	FIFTH ORDER OF BUSINESS	Ratification of Requisitions
58
59	1.) Custody Account Series 2020; 79-81
60

On a motion by Mr. Smith, seconded by Mr. Gruber, with all in favor, the Board ratified the requisitions for Custody Account Series 2020; 79-81, for Trout Creek Community Development District.

61
62	SIXTH ORDER OF BUSINESS	Construction Activity Report
63
64	There was no report.
65
66	SEVENTH ORDER OF BUSINESS	Staff Reports
67
A.	District Counsel
There was no report.
70
B.	District Engineer
1.	Update on Retaining Wall Repair
73

On a motion by Mr. Smith, seconded by Mr. Roane, with all in favor, the Board directed staff to use Reserve Funds to pay Vallencourt Construction for the retaining wall repair in the amount of $115,000.00, for Trout Creek Community Development District.

74
2.	Update on Tree Remediation and Proposal(s)
Mr. O’Reilly reviewed for the Board that to his knowledge soil
samples were not taken, but scope and bid requirements were per
county code. Discussion ensued. Mr. Smith requested for two items
prior to the next meeting. First he requested Mr. Jeskewich, Mr.
McCollum and if needed Prosser, to review if soil testing actually did
occur before the trees were installed and if so, did the Landscape
Engineer certify the soil testing. Second, for the Engineer to provide
an estimate how many trees the District may need to look at

regarding this matter and monitor Phase 3 trees to avoid this issue in
the future.
86

On a motion by Mr. Roane, seconded by Mr. Gruber, with all in favor, the Board approved VerdeGo’s proposal in the amount of $12,629.40 to amend soil of 50 trees, for Trout Creek Community Development District.

87
C.	Construction Administrator
There was no report.
90
D.	Landscape Manager
1.	Prestige Landscapes of North Florida, Inc. Management Report
93
94
95	2.	VerdeGo Landscape Management Report
96
97
E.	Community Director
1.	CCMC Management Report
Mr. Jeskewich noted that he is still recruiting for a maintenance
technician.
102
103
104	2.	Charles Aquatics Service Report
105
F.	District Manager
1.	Ratification of Acceptance of Fourth Addendum to Professional
District Services Agreement
109
On a motion by Mr. Smith, seconded by Mr. Murphy, with all in favor, the Board ratified the acceptance of the Fourth Addendum to Professional District Services Agreement, for Trout Creek Community Development District.
110
EIGHTH ORDER OF BUSINESS	Update on the Amendment to
CCMC Agreement
This item was tabled.
114
NINETH ORDER OF BUSINESS	Consideration of Amendment to
Charles Aquatics Agreement
117
118	Ms. Dobbins noted this will add 5 additional ponds within Phase 3A for $500.
119

On a motion by Mr. Stone, seconded by Mr. Gruber, with all in favor, the Board accepted the Amendment to the Charles Aquatics Agreement for the CDD to maintain a total of 29 ponds for a monthly amount of $2,601.00, for Trout Creek Community Development District.

120

TENTH ORDER OF BUSINESS	Consideration of Amendment to
Jani-King Agreement
123
Ms. Dobbins noted that this includes an additional fee for pickup service for 3
additional trash cans and renewal increase to total $4,839.75 monthly.
126

On a motion by Mr. Smith, seconded by Mr. Murphy, with all in favor, the Board accepted the amendment to the Jani-King Agreement, for Trout Creek Community Development District.

127
ELEVENTH ORDER OF BUSINESS	Consideration of Resolution
2022-19; Designating Time,
Date, and Location of FY 2023
Meetings
132
133	After discussion the Board amended the schedule to set all meetings at 3pm.
134
On a motion by Mr. Stone, seconded by Mr. Gruber, with Mr. Murphy opposed, the Board adopted Resolution 2022-19 as amended, for Trout Creek Community Development District.
135
TWELFTH ORDER OF BUSINESS	Consideration of FY 2023
District Insurance Policy
138
Ms. Dobbins reviewed the property schedule with the Board and noted that an
property value estimate was added for the retaining wall of $200,000.00 to
provide an estimate on cost, which would add about $1,000.00 to the policy
premium. She also stated that the Insurance Agent noted that most Districts do
not add a retaining wall to their policy since there are so many exclusions of why
one may fail. After discussion the Board approved the proposed policy with the
removal of the retaining wall off the property schedule.
146
On a motion by Mr. Smith, seconded by Mr. Stone, with all in favor, the Board approved the FY 2023 Insurance Policy, as amended, for Trout Creek Community Development District.
147
148	THIRTEENTH ORDER OF BUSINESS	AUDIENCE COMMENTS AND
149	SUPERVISOR REQUESTS
150
151
152	Audience Comments:
153
154	Audience members had comments/questions on landscape concerns, request to see
155	Phase 3 roadway map, Board candidates, towing policies, and parking concerns.
156
157
158
159

160
161	Supervisor Requests:
162
163	Mr. Smith updated the Board that he has new obligations at Freehold which has and will
164	take more of his time, and he believes it is best, after 9 years, to step aside. He takes
165	great pride in the community and will be available to help review any issues or concerns.
166	He then resigned from Seat #5, effective immediately.
167
168

On a motion by Mr. Stone seconded by Mr. Roane, with all in favor, the Board accepted the resignation of Mr. Smith from Seat #5, for Trout Creek Community Development District.

169
170

On a motion by Mr. Roane seconded by Mr. Stone, with all in favor, the Board appointed Mr. McCollum to Seat #5, for Trout Creek Community Development District.

171
172	Ms. Dobbins administered the Oath of Office to Mr. McCollum
173

On a motion by Mr. Gruber seconded by Mr. Murphy, with all in favor, the Board appointed Mr. McCollum as Chair, for Trout Creek Community Development District.

174
175
176	FOURTEENTH ORDER OF BUSINESS	Adjournment
177

On a motion by Mr. Stone, seconded by Mr. Murphy, with all in favor, the Board adjourned the Board of Supervisors’ Meeting at 5:13 PM, for Trout Creek Community Development District.

178
179
180
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182
183
184
185
186
187
188
189
190
191
192
193
194
195

196			
197			
198			
199			
200			
201			
202			
203			
204			
205			
206			
207			
208	 			
209	Secretary /Assistant Secretary	Chairman / Vice Chairman	

Tab 2

	6869 Phillips Pkwy. Dr. South Jacksonville Fl. 32256	 Fax: 904-807-9158	Phone: 904-997-0044

Service Report

Date: September 2 & 30, 2022	Biologists: Jim Charles,	
	Justin Powers	
Client: Trout Creek CDD		
Waterways: 24 ponds		
Entry Pond: Pond was an 8 (good condition). Water level is normal. We will be cleaning water fountain pillars in October.

Amenity Pond: This pond was an 8 (good condition). Water level is good. Checked fish barrier.

Pond 1a: This pond was a 9 (very good condition). Water level is normal.

Pond 1b: This pond was an 8 (good condition). Water level is normal. Algae treatment last month had good results.

Pond 2a: This pond was a 7 (fair to good condition). Water level is normal. Checked fish barrier.

Pond 2b: This pond was an 8 (good condition). Pond level is normal. Inspected fish barrier. Perimeter treatment last month for weeds and algae had good results.

Pond 3a: This pond was a 7 (good condition). Water level is normal.

Pond 6: This pond was a 6 (fair condition). Water level is normal. Checked fish barrier. Will treat minor algae next trip. Too windy today.

Pond 7a: Pond was an 8 (good condition). Water level is normal. Treated minor algae early in month.

Pond looks good at end of month.

Pond 7b: Pond was an 8 (good condition). Water level is normal. Treated for algae by boat on the 2nd.

Pond looks good at end of the month. No algae noted.

Pond 7c: Pond was an 8 (good condition). Water level is normal.

Pond 8a: Pond was an 8 (good condition). Water level is normal.

Pond 9a: Pond was a 7 (good condition). Water level is normal.

Pond 9c: Pond was in fair condition. Water level was normal. Algae treatment last month had good results.

Pond 10a: Pond was a 7 (good condition). Water level is good. Treatment for chara, a macrophytic algae, last month was effective.

Pond 10d: Pond was an 8 (good condition). Algae treatment last month had very good results. No algae present.

Pond 11a: Pond was a 6 (fair condition). Checked fish barrier.

Pond 11c: Pond was an 8 (good condition). Water level is normal. Treatment for algae last month had good results. No algae this month.

Pond 12a: Pond was in good condition. Water level is normal.

Pond 14b: Pond was in good condition. Water level is normal.

Jim Charles