Trout Creek Community Development District

Board of Supervisors’ Meeting
December 14, 2022

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084

www.troutcreekcdd.org

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.troutcreekcdd.org

Kayak Club, 100 Kayak Way, St. Augustine, FL 32092

District Board of Supervisors	Mike McCollum	Chairman	
	Clint Wright	Board Supervisor	
	Vincent Sajkowski	Board Supervisor	
	Frank Murphy	Assistant Secretary	
	Ryan Stone	Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Katie Buchanan	Kutak Rock LLP	
District Engineer	Brad Davis	Prosser Inc.	
	Matt Melchiori		

All Cellular phones and pagers must be silenced while in the meeting room.
The District Agenda is comprised of five different sections:

The meeting will begin promptly at with the first section which is called Audience Comments on Agenda Items. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT
MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Manager prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (904) 436-6270 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests and Audience Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs and provides members of the audience the opportunity to comment on matters of concern to them that were not addressed during the meeting.

Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (904) 436-6270, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1, who can aid you in contacting the District Office.

Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.troutcreekcdd.org
Board of Supervisors	December 7, 2022
Trout Creek Community Development District
AGENDA

Dear Board Members:

The special meeting of the Board of Supervisors of the Trout Creek Community Development District will be held on December 14, 2022 at 2:00 p.m. located at the Kayak Club, 100 Kayak Way, St. Augustine, FL 32092.

CALL TO ORDER / ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Administration of Oath of Office	Tab 1
Consideration of Resolution 2023-02; Designating Officers	Tab 2
Consideration of the Minutes of the Board of Supervisors’
Meeting held on November 16, 2022	Tab 3
Ratification of the Operation and Maintenance Expenditures
for October 2022	Tab 4
STAFF REPORTS
District Counsel
District Engineer
Review Arborist and Soil Specialist Proposals (under separate cover)
Construction Administrator
Landscape Manager
Community Director
Charles Aquatics Service Report	Tab 5
District Manager
BUSINESS ITEMS
Ratification of Shearwater Phase 3A Change Order #4	Tab 6
Review Updated CCMC Agreement (under separate cover)
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT

We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at 904-436-6270.

Yours kindly, Melissa Dobbins Melissa Dobbins

Tab 1

TROUT CREEK
COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS
OATH OF OFFICE

I,	, A CITIZEN OF THE STATE OF FLORIDA AND OF THE UNITED STATES OF AMERICA, AND BEING EMPLOYED BY OR AN OFFICER OF TROUT CREEK COMMUNITY  DEVELOPMENT  DISTRICT  AND  A RECIPIENT OF PUBLIC FUNDS AS SUCH EMPLOYEE OR OFFICER, DO HEREBY SOLEMNLY SWEAR OR AFFIRM THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND OF THE STATE OF FLORIDA.

Board Supervisor
ACKNOWLEDGMENT OF OATH BEING TAKEN STATE OF FLORIDA
COUNTY OF ST. JOHNS

The foregoing oath was administered before me this 	 day of 	,
20 , by 	, who personally appeared before me, and is personally known to me or has produced 		 as identification, and is the person described in and who took the aforementioned oath as a Member of the Board of Supervisors  of  Trout Creek  Community  Development  District  and acknowledged to and before me that he/she took said oath for the purposes therein expressed.

(NOTARY SEAL)

Notary Public, State of Florida

Print Name: 	

Commission No.: 	 Expires: 	

Tab 2

RESOLUTION 2023-02

A RESOLUTION OF THE TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT DESIGNATING A CHAIR, A VICE CHAIR, A SECRETARY, ASSISTANT SECRETARIES, A TREASURER AND AN ASSISTANT TREASURER OF THE SOUTHAVEN COMMUNITY DEVELOPMENT DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Board of Supervisors of the Trout Creek Community Development District desires to elect the below recited persons to the offices specified.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT:

The following persons are elected to the offices shown:

Chair		 Vice Chair		 Assistant Secretary 	 Assistant Secretary 	 Assistant Secretary 	 Assistant Secretary 	 Assistant Secretary 	 Secretary		
Treasurer		 Assistant Treasurer 	

PASSED AND ADOPTED this 14th day of December 2022.

ATTEST:	TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson, Board of Supervisors

Tab 3

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT
November 16, 2022, Minutes of Meeting
Page 1

1
2	MINUTES OF MEETING
3
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon
which such appeal is to be based.
8
9	TROUT CREEK
10	COMMUNITY DEVELOPMENT DISTRICT
11
12	The regular meeting of the Board of Supervisors of Trout Creek Community
13	Development District was held on November 16, 2022, at 3:00 p.m. at The Kayak Club,
14	100 Kayak Way, St. Augustine, FL 32092.
15
16	Present and constituting a quorum:
17
18	Mike McCollum	Board Supervisor, Chairman
19	David Roane	Board Supervisor, Vice Chairman
20	Michael Gruber	Board Supervisor, Assistant Secretary
21	Frank Murphy	Board Supervisor, Assistant Secretary
22	Ryan Stone	Board Supervisor, Assistant Secretary
23
24	Also present were:
25
26	Melissa Dobbins	District Manager, Rizzetta & Co., Inc.
27	Katie Buchanan	District Counsel, Kutak Rock, LLP
28
29	Brad Davis	District Engineer, Prosser Inc.
30	Barry Jeskewich	Community Director, CCMC
31	Wanda Gartman	Assistant Community Director, CCMC
32
33	Members of the public present.
34
35
36	FIRST ORDER OF BUSINESS	Call to Order
37
38	Ms. Dobbins called the meeting to order at 3:05 p.m.
39
40	SECOND ORDER OF BUSINESS	Audience Comments
41	Agenda Items
42
43	Audience had no comments.
44
THIRD ORDER OF BUSINESS	Consideration of the Minutes of
the Board of Supervisors’
Meeting held October 19, 2022
48
49

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT
November 16, 2022, Minutes of Meeting
Page 2

On a motion by Mr. McCollum, seconded by Mr. Gruber, with all in favor, the Board approved the minutes of the Board of Supervisors’ Meeting held October 19, 2022, for Trout Creek Community Development District.

50
FOURTH ORDER OF BUSINESS	Ratification of Operation and
Maintenance Expenditures for
August and September 2022
54

On a motion by Mr. Stone, seconded by Mr. Gruber, with all in favor, the Board ratified the Operation and Maintenance Expenditures for August 2022 in the amount of $75,041.93 and September 2022 in the amount of $93.217.08, for Trout Creek Community Development District.

55
56	FIFTH ORDER OF BUSINESS	Staff Reports
57
A.	District Counsel
Ms. Buchanan reviewed that the two new Board Members that won their
seats through the General Election will take their seats officially on
November 22, 2022. Their first meeting will be the December meeting.
62
B.	District Engineer
Mr. Davis reviewed Prosser’s services and to assist the District with the
remediation of their trees he recommends that he will provide proposals
from Arborists and Soil Specialists who will then inspect the District trees
to give their expert opinions on the best remedy. After discussion the
Board authorized the District Engineer to obtain those proposals and to
also include for these experts to review Phase 3 trees.
70
1.	Update on Tree Remediation
The Board directed to put the VerdeGo remediation project on hold
until further notice.
74
C.	Construction Administrator
There was no report.
77
78	D.	Landscape Manager
79	Not present.
80	Mr. Roane noted he will work with Mr. Jeskewich and review VerdeGo’s
81	fertilization schedule, and he is still monitoring the installment of the mulch
82	throughout the community until it is complete.
83
84	1.	Verde Go Landscape Report
85
86	2.	Landscape Inspection Update
87
88
89

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT
November 16, 2022, Minutes of Meeting
Page 3

E.	Community Director
Mr. Charles from Charles Aquatics informed the Board of his services and
the ponds current conditions and would make himself available anytime if
anyone wanted to review further.
Mr. Stone requested that CCMS have an update on their roles and services
per the contract. Mr. Murphy requested to see a staffing plan.
96
97	1.	Charles Aquatics Service Report
98
F.	District Manager
Ms. Dobbins updated the Board that she and counsel were still working with
CCMC regarding the update to their agreement and should have something
back at the next meeting and she was reviewing the AT&T accounts with
staff to try to find some savings.
104
SIXTH ORDER OF BUSINESS	Consideration of Resolution 2023-
01; Amending the Records
Retention Policy
108
Ms. Buchanan noted that this resolution puts a policy in place where transitory messages
can be deleted, and electronic copies can be final documents that are saved for public
record.
112
On a motion by Mr. Roane, seconded by Mr. Murphy, with all in favor, the Board adopted Resolution 2023-01; Amending Records Retention Policy, for Trout Creek Community Development District.
113
SEVENTH ORDER OF BUSINESS	Poolsure Pricing Adjustment
Update
116
Ms. Dobbins updated the Board that Poolsure has recently mailed Adjustment
Notices to all their clients. Trout Creek’s new monthly fee would be $4,248.61
starting January 1, 2023. Ms. Dobbins and staff explained the difficulty to find
another pool chemical provider that could or is willing to provide the amount of
chemicals this district needs and that Poolsure would only lock this price in for 1
year. Discussion ensued. The Board approved but directed staff to try again in
another 6 months to see if the market has changed any at that time.
124
On a motion by Mr. Gruber, seconded by Mr. Murphy, with all in favor, the Board approved Poolsure’s increase amount of $4,248.61 per month starting January 1, 2023, for Trout Creek Community Development District.	
125			
126	EIGHTH ORDER OF BUSINESS	Audience Comments and	
127		Supervisor Requests	
128	Supervisor Requests:		
129	There were no supervisor requests.		
130			

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT
November 16, 2022, Minutes of Meeting
Page 4

Audience Comments:
Audience had comments on pool chemical options, construction garbage, soil conditions
accountability, request for more native plants, Golf Cart Ordinance update, landscaping
concerns in Phase 3, payment for bridge repair, pool cushions, unauthorized fishing and
increase communication.
136
137	NINTH ORDER OF BUSINESS	Adjournment
138
On a motion by Mr. Stone, seconded by Mr. Roane, with all in favor, the Board adjourned the Board of Supervisors’ Meeting at 4:54 PM, for Trout Creek Community Development District.
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
	 		 	
Secretary /Assistant Secretary	Chairman / Vice Chairman

Tab 4

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT

District Office - St. Augustine, Florida - (904)-436-6270
Mailing Address - 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 troutcreekcdd.org

Operation and Maintenance Expenditures Presented For Board Approval
October 2022

Attached please find the check register listing the Operation and Maintenance expenditures paid from October 1, 2022 through October 31, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:    $243,071.54

Approval of Expenditures:

 		Chairperson	
 		Vice Chairperson	
 		Assistant Secretary	

Trout Creek Community Development District
Paid Operation & Maintenance Expenditures
October 1, 2022 Through October 31, 2022

Vendor Name		Check Number		Invoice Number		Invoice Description		  Invoice Amount	
Art-Z-Faces, Inc.	100087	100822 ArtZ	Tattoo Artists & Magician 10/29/22	$	875.00	
Bouncers, Slides and More, Inc.	100095	Family Movie Night 09/22	Family Movie Night, Inflatables &	$	500.00	
			Screens, Popcorn 09/22			
	100088	SJSO22CAD191102	Deputy Patrol 08/22	$	330.00	
CCMC	TCD-	TCD-08012022	General Management & Payroll Billing	$	3,501.11	
	10012022CD		07/22			
CCMC	TCD-	TCD-09012022	General Management & Payroll Billing	$	4,276.97	
	10012022CD		08/22			
CCMC	100074	TCD-10012022	General Management & Payroll Billing	$	11,576.00	
			09/22			
	100075	SJSO22CAD219129	Deputy Services 09/22	$	330.00	
Colden Company, Inc.	100069	15909	Service Call 09/22	$	959.07	
Colden Company, Inc.	100076	15988	Service Call 09/22	$	2,250.00	
Egis Insurance Advisors, LLC	100077	17368	Policy #WC 100122682 10/21-10/23	$	850.00	
First Coast Franchising	100070	JAK07220610	Liners 07/22	$	102.21	
First Coast Franchising	100070	JAK10220415	Cleaning Services 10/22	$	4,275.72	
Florida Department of Economic	100089	87197	Special District Fee FY 22/23	$	175.00	
Opportunity						
Greenway Lawn & Landscape	100071	20024	Install Pine Bark Mulch 07/22	$	47,500.00	

Trout Creek Community Development District

Paid Operation & Maintenance Expenditures	
October 1, 2022 Through October 31, 2022	
Vendor Name		Check Number		Invoice Number		Invoice Description		  Invoice Amount	
IPFS Corporation	100078	Liability Insurance Down Payment	Liability Insurance Down Payment 10/22	$	5,924.00	
IPFS Corporation	100078	101722	Liability Insurance First Payment	$	5,099.22	
			10/22			
	100090	SJSO22CAD231072	Deputy Services 10/22	$	165.00	
	100079	SJSO22CAD213474	Deputy Services 09/22	$	330.00	
	100090	SJSO22CAD224932	Deputy Services 10/22	$	330.00	

Poolsure	100080	131295609901	Pool Chemicals 10/22	$	2,741.04	
Prestige Landscapes of North Florida, Inc.	100094	2561	Landscape Services 05/22	$	4,761.66	
Prestige Landscapes of North Florida, Inc.	100094	2563	Landscape Maintenance 06/22	$	4,761.66	
Prestige Landscapes of North Florida, Inc.	100094	2564	Landscape Services 07/22	$	4,761.66	
Prestige Landscapes of North Florida, Inc.	100094	2565	Landscape Services 08/22	$	4,761.66	
Prestige Landscapes of North Florida, Inc.	100081	15408	Path/Drain/Pinestraw 09/22	$	1,237.50	
Prosser, Inc.	100082	48830	Engineering Services 09/22	$	823.44	
Rizzetta & Company, Inc.	100084	INV0000071899	Assessment Roll Annual	$	5,569.20	
Rizzetta & Company, Inc.	100083	INV0000071969	District Management Fees 10/22	$	4,427.50	

Trout Creek Community Development District	
Paid Operation & Maintenance Expenditures	
October 1, 2022 Through October 31, 2022	
Vendor Name		Check Number		Invoice Number		Invoice Description		  Invoice Amount	
Silver Lake Drive, LLC	100096	Performance Agreement	Performance Agreement 10/29/22	$	864.00	
Surfside Pools	100085	178902	Monthly Pool Service 08/22	$	1,458.33	
Surfside Pools	100085	178984	Monthly Pool Service 09/22	$	3,500.00	
Surfside Pools	100085	272835	Monthly Pool Chemicals 08/22	$	448.90	
Vak Pak Inc. Manufacturing	100072	600114	Replace VFD on Lap Pool	$	3,885.29	
			Recirculation Pump 09/22			
Vallencourt Construction Co., Inc.	100073	8301-1 Pay App	Culvert Repair 09/22	$	71,028.59	
Vesta Property Services, Inc.	100097	401636	Lifeguard/Supervisor/Pool 07/22	$	37,819.61	
Vexacor Supply Group, LLC	100086	A-553036	Coffee Bar Rental 10/22	$	165.00	
Vexacor Supply Group, LLC	100091	M564530	Coffee Bar Rental 10/22	$	293.20	

100092	SJSO22CAD230285	Deputy Services 10/22	$	165.00

Wellbeats, Inc.	100093	EPIV00000066953	WBC-PLUS Content Period 10/01/22	$	249.00

Report Total	$	243,071.54

Tab 5

	6869 Phillips Pkwy. Dr. South Jacksonville Fl. 32256	 Fax: 904-807-9158	Phone: 904-997-0044

Service Report

Date: November 16, 2022	Biologists: Jim Charles,	
Bill Fuller, Clayton Wilford, Justin Powers	
Client: Trout Creek CDD		
Waterways: 24 ponds		
Entry Pond: Pond was an 8 (good condition). Water level is normal. Water fall fountains not running at time of visit.

Amenity Pond: This pond was an 8 (good condition). Water level is good. Checked fish barrier.

Pond 1a: This pond was a 9 (very good condition). Water level is normal.

Pond 1b: This pond was an 8 (good condition). Water level is normal. Treatment for minor algae last month had good results.

Pond 2a: This pond was a 7 (good condition). Water level is normal. Checked fish barrier. Perimeter treatment last month for torpedo grass and pennywort had good results.

Pond 2b: This pond was an 8 (good condition). Pond level is normal. Inspected fish barrier.

Pond 3a: This pond was a 7 (good condition). Water level is normal.

Pond 6: This pond was a 7 (improved condition). Water level is normal. Checked fish barrier. Treatment for algae last month had very good results.

Pond 7a: Pond was an 8 (good condition). Water level is normal.

Checked Bleed down on out flow structure. It was clean and flowing freely.

Pond 7b: Pond was a 7 (good condition). Water level is normal. Treatment for minor algae last month was effective.

Pond 7c: Pond was an 8 (good condition). Water level is normal. Treatment for minor cattails last month had good results.

Pond 8a: Pond was an 8 (good condition). Water level is normal.

Pond 9a: Pond was a 6 (fair condition). Water level is normal. We physically removed the dead vegetation around the perimeter. Pond looks much better after removal.

Pond 9b: Pond was an 8 (good condition). Water level is normal.

Pond 9c: Pond was in fair condition. Water level was normal. We physically removed the dead vegetation around the perimeter on this pond also.

Pond 10a: Pond was a 7 (good condition). Water level is good.

Pond 10c: Pond was an 8 (good condition). Water level is normal.

Pond 10d: Pond was an 8 (good condition). No algae present.

Pond 11a: Pond was a 7 (fair condition). Checked fish barrier. Treatment last month for alligator weed and minor algae was effective.

Pond 11b: Pond was in good condition. Water level is good. Treatment of entire perimeter for torpedo grass, cattails and pennywort last month had good results.

Pond 11c: Pond was an 8 (good condition). Water level is normal.

Pond 12a: Pond was in good condition. Water level is normal. Major home construction on this pond currently.

Pond 14: Pond was in good condition. Water level is good.

Pond 14b: Pond was in good condition. Water level is normal.

Jim Charles

Tab 6

Randy Suggs, Inc.
P.O. Box 1141
Apopka FL 32704
407-886-8835
www.randysuggsinc.com

PROPOSAL

	Date	Estimate#
ESTl0436	
	11/22/2022		
	
Customer: Project	
LS-209 : Shearwater Phase 3A CO #4	

Trout Creek CDD 2806 N. 5th Street Suite 403
St. Augustine FL 32084

Bill To

	Project	
	Shearwater Phase 3A CO #4	
Item	Symbol	Quantity	Description	Rate	Amount	
			Change Order #4			
			Bridge Repair/ Replacement (by Lift Station)			
Schillings Holly 3G		23	Re-Install 3 Gal. plants found on site	6.00	138.00	
Podocarpus 15G		17	15 Gal	125.00	2,125.00	
Pine Straw		20	Per Bale	8.00	160.00	
irrigation Repair		I	Repair of Installed Irrigation System will be billed	0.00	0.00	
			out Time and Materials			
	
Total	
$2,423.00	

Signature:	
Ch4,111(.(Lovf Ct1.u..i:._ C!lO

Date: