Trout Creek Community Development District

Board of Supervisors’ Meeting
November 16, 2023

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084

www.troutcreekcdd.org

Kayak Club, 100 Kayak Way, St. Augustine, FL 32092 www.troutcreekcdd.org

Board of Supervisors	Mike McCollum Vincent Sajkowski Frank Murphy Ryan Stone
Clint Wright	Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	

District Counsel	
Katie Buchanan	
Kutak Rock LLP	

District Engineer	Brad Davis	Prosser Inc.
Matt Melchiori

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.troutcreekcdd.org

Board of Supervisors	November 9, 2023
Trout Creek Community Development District
AGENDA

Dear Board Members:

The special meeting of the Board of Supervisors of the Trout Creek Community Development District will be held on November 16, 2023 at 3:00 p.m. located at the Kayak Club, 100 Kayak Way, St. Augustine, FL 32092. The following is the agenda for the meeting:

CALL TO ORDER / ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consideration of the Minutes of the Board of Supervisors’
Meeting held on October 18, 2023	Tab 1
Ratification of the Operation and Maintenance Expenditures
for October 2023	Tab 2
STAFF REPORTS
District Counsel
District Engineer
Construction Administrator
Landscape Reports	Tab 3
VerdeGo Report
Prestige Report
Charles Aquatics Service Report	Tab 4
General Manager	Tab 5
District Manager
BUSINESS ITEMS
Consideration of Poolsure Renewal Proposal	Tab 6
Review of Landscape Maintenance RFP Bids (under separate cover)
Discussion Regarding Request for Non-Exclusive Easement Variance
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT

We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at 904-436-6270.

Yours kindly, Melissa Dobbins Melissa Dobbins

Tab 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon
which such appeal is to be based.
7
8	TROUT CREEK
9	COMMUNITY DEVELOPMENT DISTRICT
10
11
12	The regular meeting of the Board of Supervisors of Trout Creek Community
13	Development District was held on October 18, 2023, at 3:00 p.m. at The Kayak Club, 100
14	Kayak Way, St. Augustine, FL 32092.
15
16
17	Present and constituting a quorum:
18
19	Mike McCollum	Board Supervisor, Chairman
20	Vincent Sajkowski	Board Supervisor, Vice Chairman
21	Clint Wright	Board Supervisor, Assistant Secretary
22	Frank Murphy	Board Supervisor, Assistant Secretary
23
24
25	Also present were:
26
27	Melissa Dobbins	District Manager, Rizzetta & Co., Inc.
28	Katie Buchanan	District Counsel, Kutak Rock, LLP
29	Matt Melchiori	Prosser Inc (speakerphone)
30	Belynda Tharpe	General Manager, First Service Residential
31	Tiffany Brun	Assistant Manager, First Service Residential
32	John Loar	Maintenance Supervisor, First Service Residential
33
34
35	Members of the public present.
36
37
38	FIRST ORDER OF BUSINESS	Call to Order
39
40	Mr. McCollum called the meeting to order at 3:08 p.m.
41
SECOND ORDER OF BUSINESS	Audience Comments on
Agenda Items
44
Comments and questions were heard regarding when audience members are authorized
to make comments, lifeguard fees, staff reviewing the completion of vendor’s services,
PUD modification update.
48
49

50		
51		
52	THIRD ORDER OF BUSINESS	Consideration of the Minutes of	
53		the Board of Supervisors’ Special	
54		Meeting held on September 20,	
55		2023	
56			
On a motion by Mr. Murphy, seconded by Mr. Sajkowski, with all in favor, the Board approved minutes of the special meeting held on September 20, 2023, for Trout Creek Community Development District.	
57
FOURTHTH ORDER OF BUSINESS	Ratification of the Operation &
Maintenance Expenditures for
September 2023
61

On a motion by Mr. Murphy, seconded by Mr. McCollum, with all in favor, the Board ratified the Operation & Maintenance Expenditures for September 2023, in the amount of
$231,422.38, for Trout Creek Community Development District.

62
63	FIFTH ORDER OF BUSINESS	Staff Reports
64
A.	District Counsel
Ms. Buchanan updated the Board the county’s Planning and Zoning
Agency is holding a public hearing tomorrow regarding the minor PUD
modification, which Ms. Tharpe and Mr. Murphy will be attending on behalf
of the CDD in case there are any questions regarding the District’s special
events..
71
Ms. Buchanan provided updates on the status of all easements she is
presently working on. The first two (SJC and JEA) which deal with the
210-street widening project:
75
76	-SJC Easement; Ms. Buchanan added Mr. Muphy’s comments
77	which were negotiated and would obligate the county to keep the
78	community informed regarding the 210 project.
79
80	-JEA Easement; Ms. Buchanan negotiated a form of an agreement
81	which would cover a blanket easement over the entirety of Phase 1
82	ROW. JEA was requested to keep community informed regarding
83	the 210 project as well since they are sharing the same contractor
84	as SJC for this project.
85
The last easement Ms. Buchanan is working on is the FPL easement.
She believes they have the form of the document negotiated, but there is
still a question of timing since they may not have the same priority as the
county or JEA does.
90
91

92
93
B.	District Engineer
Mr. Melchiori stated he didn’t have a report at this time.
96
Mr. Wright mentioned that there were many potholes that needed to be
repaired. Ms. Tharpe stated that repairs were be made to 24 locations on
October 24, 2023.
100
Discussion ensued regarding resurfacing of roads that already had final
lift put down. The Board requested Mr. Roane with Freehold, try to get
estimates on repaving Shearwater Pkwy from the entrance to the first
roundabout so they have an idea of at least the current cost.
105
C.	Construction Administrator
Mr. Roane updated the Board that the developer is on track with opening
Timberwolf Trail to 16A in March and working hard to keep that date. The
other connection to 16A off Shearwater Pkwy is in the hands of FPL to
move and install new street poles, but told they wanted to wait until after
hurricane season.
112
113	D.	Landscape Reports
114	Discussion ensued regarding modifying the Landscape Maintenance RFP
115	to wait until after a vendor is selected to then give them 30 days to
116	perform an audit of landscape deficiencies and irrigation inspection. The
117	Board directed staff to send out an addendum to update proposers.
118
119	1.	VerdeGo Report
120
121	2.	Prestige Report
122
123	E.	Charles Aquatics Service Report
124
F.	General Manager
Ms. Tharpe updated the board that the Fire Marshall updated her that
there isn’t a requirement on a set number of access (entry) areas for
patrons to get into the facility so this will be useful when staff and the
Board review changes to the fence/gate access system around the facility.
130
131	G.	District Manager
132
SIXTH ORDER OF BUSINESS	Consideration of Kayak Club
Lighting Proposal
135
It was stated that agenda item 5D M&G Holiday Light should be included in reviewing
lighting around the facility.
138
Ms. Dobbins updated the Board that there is $15,000.00 in the budget for Holiday Lighting.
Discussion ensued.

141

On a motion by Mr. McCollum, seconded by Mr. Murphy, with all in favor, the Board authorized staff to work with Mr. Sajkowski to finalize and approve the lighting proposal, working with both vendors, Trimlight and/or M&G, if necessary, with a not to exceed amount of $15,000.00, for Trout Creek Community Development District.

142
SEVENTH ORDER OF BUSINESS	Consideration of Kayak Club
Fencing Proposals
145
146	This item was tabled.
147
EIGHTH ORDER OF BUSINESS	Consideration of Kayak Club
Pond Lighting Proposal
150
On a motion by Mr. Murphy, seconded by Mr. Sajkowski, with all in favor, the Board approved Blingle’s proposal in the amount of $5,652.39, for Trout Creek Community Development District.
151
NINTH ORDER OF BUSINESS	Consideration of First Service
Residential Contract Addendum
154
Ms. Buchanan highlighted that this addendum separates the CDD and the HOA starting
October 1s, 2023, adds in the language for specific positions’ mobile device reimbursement
and clarifies which positions are exempt or non-exempt which would help confirm which
positions may earn overtime, if approved.
159
On a motion by Mr. Murphy, seconded by Mr. Sajkowski, with all in favor, the Board approved the First Service Residential Contract Addendum, for Trout Creek Community Development District.
160
161	TENTH ORDER OF BUSINESS	Audience Comments and
162	Supervisor Requests
163
164	Supervisor Requests
165
166	The Board requested an update on the new café’ window. Ms. Tharpe stated the
167	window was just measured.
168
169	Audience Comments
170
Questions/Comments were heard regarding the link to the agenda on the District website,
staff were requested to review other options other than fobs to use to access facility,
request for tree remediation to be handled to keep value of properties.
174
175	*The Board took a 5 minute recess.
176
177
178

179
180
ELEVENTH ORDER OF BUSINESS	Presentation Regarding
Amenity Security Observations
(*Florida law requires Board discussions
related to the District’s security system,
as well as any discussions that would
reveal the operations of the security system,
types of equipment, and/or locations, to be
held in a closed session, per Section
119.071(3) of the Florida Statutes.)
190
Tim Fowler, Director of Security Operations for First Service Residential, presented his
security observations for Trout Creek CDD.
193
Mr. Wright noted that he might have a conflict for the November 15th meeting. The board
approved moving the meeting to November 16th, if needed, so Mr. Wright could
participate in the review and evaluation of the Landscape Maintenance Bids.
197
198	TWELFTH ORDER OF BUSINESS	Adjournment
199
On a motion by Mr. McCollum, seconded by Mr. Murphy, with all in favor, the Board adjourned the Board of Supervisors’ Meeting at 5:43 p.m., for Trout Creek Community Development District.
200
201
202
203
204
205
206
207
208
209
210
211
212
213
 		 	
Secretary /Assistant Secretary	Chairman / Vice Chairman

Tab 2

TROUT CREEK COMMUNITY DEVELOPMENT DISTRICT
District Office - St. Augustine, Florida - (904)-436-6270
Mailing Address - 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 troutcreekcdd.org

Operation and Maintenance Expenditures Presented For Board Approval
October 2023

Attached please find the check register listing the Operation and Maintenance expenditures paid from October 1, 2023 through October 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:    $192,921.21

Approval of Expenditures:

 		Chairperson	
 		Vice Chairperson	
 		Assistant Secretary	

Vendor Name		Check Number		Invoice Number		Invoice Description		 Invoice Amount	

Arrow Exterminators	
100670	
53752395	
Pest Control Services 10/23	
$	
113.00	
Arrow Exterminators	100670	53752537	Pest Control Services 10/23	$	57.00	
AT&T	20231002-01	324079257 09/23 Autopay	Phone & Internet Services 09/23	$	167.19	
AT&T	20231030-01	32382736 10/23 Autopay	TV & Internet Services 10/23	$	134.85	
AT&T	20231031-01	324079257 10/23 ACH	Phone & Internet Services 10/23	$	170.38	
Atlantic Coast Creative, LLC Celebration Jax, LLC
Charles Aquatics, Inc.	100652

100671

100672	INV-000001 12831
49050	Event Entertainment - "Tangled Orchid Music" - 10/23
Balance for Fall Festival Bounce Houses 10/23
Fountain Maintenance 10/23	$

$

$	750.00

588.57

400.00	
Charles Aquatics, Inc.	100672	49192	Pond Maintenance 10/23	$	3,051.00	
Colden Company, Inc.

Colden Company, Inc.	100673

100673	17300

17369	Quarterly Voice & Phone Services 10/23-12/23
Service Call 09/23	$

$	959.07

175.00	

Deputy Services	100655	SJSO23CAD237336	Deputy Services 09/23	$	165.00

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	  Invoice Amount

Deputy Services	100662	SJSO23CAD242737	Deputy Services 10/23	$	165.00	
Deputy Services	100680	SJSO23CAD253245	Deputy Services 10/23	$	330.00	
Elizabeth Jackson	100674	104	Balloon Artist for Boo Bash 10/23	$	450.00	
FirstService Residential Florida, Inc.	100653	10919272	Medical Insurance 09/23	$	2,792.00	
FirstService Residential Florida, Inc.	100653	10921272	Business Cards 09/23	$	94.04	
FirstService Residential Florida, Inc.	100653	10922490	Management Services 10/23	$	1,575.00	
FirstService Residential Florida, Inc.	100675	10920141	Management Services 09/23	$	20,096.34	
FirstService Residential Florida, Inc.	100675	10925764	Business Cards 10/23	$	181.53	
Florida Department of Revenue	100659	65-8017062725-9 Sales &
Use Tax 09/23	Sales & Use Tax 09/23	$	226.46	
Florida Janitor & Paper Supply	100676	365396	Janitorial Supplies 10/23	$	916.79	
Florida Natural Gas	100660	907762ES	Natural Gas Services 09/23	$	17.07	
Florida Power & Light Company	100661	92236-52372 09/23	23 Calcutta Dr #Irr 09/23	$	47.42	

Vendor Name	 Check Number	 Invoice Number	 Invoice Description	  Invoice Amount

Florida Power & Light Company	20231004-01	03602-11429 08/23 ACH	38 Rosemount Dr 08/23	$	36.05	
Florida Power & Light Company	20231004-02	98411-59305 08/23 ACH	Electric Service 08/23	$	46.59	
Florida Power & Light Company	20231017-01	Monthly Summary 09/23 ACH	Electric Services 09/23	$	8,890.74	
Florida Power & Light Company	20231023-01	06081-09518 09/23 ACH	315 Rosemont Dr #Irr 09/23	$	28.42	
Florida Power & Light Company	20231023-01	49571-83074 09/23 ACH	204 Chalet Cr #Irr 09/23	$	25.66	
Florida Power & Light Company	20231023-02	39473-03305 09/23 ACH	25 Ridgewind Drive #LTG 09/23	$	47.50	

Frank Murphy	
100677	
FM101823	
Board of Supervisors Meeting	$	200.00	
			10/18/23		
Integrated Access Solutions LLC	100678	0003634	Gate Repair 08/23	$	450.00	
Isle of Faith United Methodist Church	100669	101223 IFUMC	Pumpkins for Boo Bash Event 10/23	$	450.00	
JEA	20231005-01	9634626977 08/23
Autopay	Water-Sewer Services 08/23	$	35,860.68	
Kutak Rock, LLP	100654	3283144	Legal Services 08/23	$	5,282.80	
Lashawnda Sade Casper- Reynolds	100679	09282016-54	Face Painting for Boo Bash 10/23	$	360.00	

Vendor Name		Check Number		Invoice Number		Invoice Description		 Invoice Amount	

Poolsure	
100663	
131295617814	
Pool Chemical 10/23	
$	
4,248.61	
Prestige Landscapes of North Florida, Inc.
Prestige Landscapes of North Florida, Inc.
Prestige Landscapes of North Florida, Inc.
Prosser, Inc.	100664

100681

100681

100656	3C-0012-B PH3-0010 PH3-0011
51071	Landscape Maintenance 09/23

Fertilizer and Weed Control Application 09/23
Irrigation Repairs 10/23

Engineering Services 08/23	$

$

$

$	15,848.51

4,874.00

5,155.65

300.00	
Prosser, Inc.	100682	51209	Engineering Services 09/23	$	300.00	
Randall Mark Anderson
Randall Mark Anderson Republic Services	100665

100683

20231010-01	101223 Anderson D

101223 Anderson B

0687-001357657 Autopay	50% Deposit - Movie Night Screen 10/23
50% Balance - Movie Night Screen 10/23
Waste Disposal Services 10/23	$

$

$	337.50

337.50

600.17	
Richard Clinton Wright

Rizzetta & Company, Inc.	100684

100650	CW101823

INV0000084039	Board of Supervisors Meeting 10/18/23
Assessment Roll 10/23	$

$	200.00

5,792.00	

Rizzetta & Company, Inc.	100651	INV0000084223	District Management Fees 10/23	$	4,585.09

Vendor Name		Check Number		Invoice Number		Invoice Description		 Invoice Amount	

Roy Green	
100685	
102523	
Bingo 10/23	
$	
250.00	
Roy Green	100685	102923	Host/DJ for Boo Bash 10/23	$	375.00	
Surfside Pools	100666	192550	Pool Maintenance 10/23	$	3,500.00	
Surfside Pools	100686	292436	Pool Chemicals 09/23	$	80.00	
TECO Peoples Gas	20231025-01	221008807523 09/23 ACH Natural Gas Services - 2105	
$	32.59	
			Shearwater Parkway 09/23			
The Bank of New York Mellon	100687	252-25874463	Trustee Fees - Series 2020 10/01/23-	$	4,500.00	
			09/30/24			
The Ledger / News Chief/ CA	100657	0005910113	Account #764106 Legal Advertising	$	74.80	
Florida Holdings, LLC			09/23			
Trout Creek CDD	DC 101223	DC 101223	Debit Card Replenishment	$	3,040.31	
Trout Creek CDD	DC 101923	DC 101923	Debit Card Replenishment	$	1,357.40	
Trout Creek CDD	DC 102423	DC 102423	Debit Card Replenishment	$	4,280.83	
Trutech LLC	100688	3555521	Wildlife Services 10/23	$	122.00	
Vak Pak Inc. Manufacturing	100667	23-01067	Pump Seal Kit 10/23	$	1,606.99	

Vendor Name		Check Number		Invoice Number		Invoice Description		 Invoice Amount	

VerdeGo, LLC	
100689	
12879	
Tree Removal - Kayak Club 09/23	
$	
1,275.00	
VerdeGo, LLC	100689	12880	Tree Removal 09/23	$	800.00	
VerdeGo, LLC	100689	12890	Plant Removal - Outpost 09/23	$	4,590.00	
VerdeGo, LLC VerdeGo, LLC
VerdeGo, LLC	100689

100689

100689	12891

12892

13013B	Plant Removal - Ion Drive/Shearwater Pkwy 09/23
Plant Removal - Luke Drive/Shearwater Pkwy 09/23 Landscape Maintenance 10/23	$

$

$	2,849.00

815.00

25,835.66	
VerdeGo, LLC	100689	13013C	Landscape Maintenance 10/23	$	3,191.27	
Vesta Property Services, Inc.	100690	414147	Lifeguard/Supervisor/Pool 09/23	$	5,275.00	
Vexacor Supply Group, LLC	100691	C1154	Coffee Bar Rental 10/23	$	180.00	
Vexacor Supply Group, LLC	100691	M574075	Coffee Bar Supplies 10/23	$	261.18	
VGlobal Tech	100658	5512	ADA & WCAG Audits 10/23	$	300.00	
Vincent J Sajkowski	100692	VS101823	Board of Supervisors Meeting 10/18/23	$	200.00	

Trout Creek Community Development District
Paid Operation & Maintenance Expenditures
October 1, 2023 Through October 31, 2023	

Vendor Name		
Check Number		
Invoice Number		
Invoice Description		
 Invoice Amount	

Wellbeats, Inc.	
100668	
EPIV00000082497	
WBC-PLUS Content Period 10/23	
$		
249.00	

Report Total				
 $		
192,921.21	

Tab 3

PRESTIGE
[L [N][Q)§[gA	§
□IF  lNl[g	u[H)	[FlL[QJ o	[g)	D	□	o

October 2023 Maintenance Report

Shearwater Outpost and Phase 3

PRESTIGE LANDSCAPES OF NORTH FLORIDA CHRIS KENNY • OWNER
904-31 5-8041
ST. JOHNS, FLORIDA 32260
chris@pl iflorida .com

Chris Kenny—Owner
904-315-8041
P.O. Box 600061
St. Johns, Florida 32260 chris@pliflorida.com

October, 2023

Belynda Tharpe , Community Director First Service Residential
100 Kayak Way
St. Augustine, FL 32092

Re: Landscape Maintenance Service Report

Below is the landscape maintenance report for Shearwater Outpost/Ph 3.

Weekly Maintenance
Maintenance crews are focused on mowing, edging, string trimming, hedge pruning, plant bed weed control, blowing, and litter removal.

Irrigation
Our irrigation team completed the monthly inspection, which included nozzle cleaning and head/nozzle adjustments as needed throughout the property. We are currently operating at 100% seasonal adjust. Run times are 10 min for plant bed zones, 20 min turf sprays, 35 min turf rotors. Turf Zones are running 3 days per week, with bed zones running 2 days per week.

Agronomics
We are seeing good results from our application in September. Our crew is currently spot treating weeding within the turf.

You will notice the color is off within the turf in ph3. The ph levels are 7.4-8.4. When the ph is this high, the turf can not uptake all of the fertilization applied before leaching through the soil canopy. We suggest applying a series of Sulfur application to bring the ph levels down. Sulfur can be applied every 60 days. Cover the course of a year we can get the ph levels into the 6.5-6.8 range and manage it from there. Also applying Command top-dress to the turf during these applications will assist with the green up. Please let us know if you would like pricing on this package. Highly suggested to have a thicker turf canopy within ph3.
If you have any questions after reviewing our report, please contact us. Sincerely,
Chris Kenny
Owner/President chris@pliflorida.com 904.315.8041

 	

PRESTIGE
LANDSCAPES
DF NORTH	FLORIDA,	INC.

PRESTIGE LANDSCAPES OF NORTH FLORIDA CHRIS KENNY - OWNER
904-3 1 5-804 1
ST. JOHNS, FLORIDA 32260
chris@pliflorida.com

Tab 4

	6869 Phillips Pkwy. Dr. South Jacksonville Fl. 32256	 Fax: 904-807-9158	Phone: 904-997-0044

Service Report

Date: October 11, 31, 2023	Biologists: Jim Charles,	
	Rich Powers	
Client: Trout Creek CDD		
Waterways: 29 ponds		
Entry Pond: Pond was in good condition. Water level is normal. Columns cleaned this month.

Amenity Pond: This pond was in good condition. The water level is good.

Pond 1a: This pond is in very good condition. The water level is normal.

Pond 1b: This pond was in good condition. The water level is normal.

Pond 2a: This pond was in good condition. The water level is normal.

Pond 2b: This pond was in good condition. The pond level is normal.

Pond 3a: This pond was in good condition. The water level is normal.

Pond 6: This pond was in good condition. The water level is normal.

Pond 7a: Pond was in very good condition. The water level is normal.

Pond 7b: Pond was in good condition. The water level is normal.

Pond 7c: Pond was in good condition. The water level is normal.

Pond 8a: Pond was in very good condition. The water level is normal.

Pond 9a: Pond was in fair to good condition. The water level is normal.

Pond 9b: Pond was in good condition. The water level is normal.

Pond 9c: Pond was in fair to good condition. The water level was normal.

Pond 10a: Pond was in good condition. The water level is good.

Pond 10c: Pond was in good condition. The water level is normal.

Pond 10d: Pond was in good condition. The water level is normal. Algae treatment last month had good results.

Pond 11a: Pond was in improved condition. The water level is good. Treatment for algae last month was effective.

Pond 11b: Pond was in fair condition. The water level is good. Treated perimeter for torpedo grass and cattails.

Pond 11c: Pond was in very good condition. The water level is normal.

Pond 12a: Pond was in good condition. The water level is normal.

Pond 14: Pond was in fair to good condition. The water level is good.

Pond 14b: Pond was in fair condition. The water level is normal. Treated perimeter for pennywort and torpedo grass.

Pond 20: Pond was in very good condition. The water level is good.

Pond 21A: Pond was in poor condition. The water level is good. Treated aggressively for algae.

Pond 21B: Pond is in poor condition early in the month. The water level is low.

Treated pond on the 11th. The pond looks much better at the end of the month.

Pond 22A: Pond was in fair to good condition. The water level is good.

Pond 22B: Pond was in fair to good condition. The water level is normal.

Pond 23A: Pond is in fair to good condition. The water level is good.

Pond 23B: Pond is in very good condition.

Pond 33: Pond was in good condition.

Pond 34: Pond was in good condition. The water level is good.

Pond 24a: Pond was in fair condition.

Pond 24b: Pond was in good condition.

Pond 24c: Pond was in good condition.

Pond 31: Pond is in good condition.

Jim Charles

U	6869 Phillips Parkway Drive S Jacksonville, FL  32256
UFax: 904-807-9158	Phone: 904-997-0044

UService Report
Date: November 2, 2023	Techs: Justin Powers/ Richard Powers
Client: Trout Creek CDD

The Fountain Towers in Pond 1 were cleaned. We lightly pressure washed the Towers.

Fountain Towers Before Cleaning:

Fountain Towers After Cleaning:

Note: Fountains on pillars are rusting and coming apart. Many of the nuts and bolts have eroded and fallen off. The gaskets around the electrical boxes have eroded and/ or missing.

Please contact our office with any further questions or comments.
Charles Aquatics	904-997-0044

Tab 5

Trout Creek CDD
Operations Report for November 16, 2023
(Oct. 4 – Nov. 5)

Notables:
Administration:
	Vesta Lifeguard Season Review (attached)	
	Swim Team Contract 2024 Season will be presented at the December meeting for board	
	review/approval. Initial contract meeting held 10/26/23 between GM and Swim Team Pres.	
	Lois Rod Drainage Issue (pictures attached). Issue for over 4 years.	
	Attended the St. Johns County Commissioner meeting for PUD revision to allow food trucks/	
	farmers markets.	
	Monthly meeting with Supervisor Murphy.	
	Monthly meeting with the landscape club.	
	Participated in the monthly FSR LD/GM collaboration call.	
	Lifestyle events planning workshop with the LD and LC (November & December)	
	Quarterly FSR Managers Meeting (10-20-23) Belynda & Tiffany	

Kayak Hub:
October Café Sales (attached)

Lifestyle Event Recap: (Event Settlement Reports attached beginning 10/13)
Friday Night Live Music Poolside with the Bones – Approximately 50 in attendance
Kick Cancer Dance Party Poolside featuring Tangled Orchid (6-piece variety band) – RSVP’s 85/Actual 115
Family Game Night @ the Hub - RSVP’s 85-Actual 85
Community Sidewalk Sale
Adult Bingo – approximately 35
Halloween Decorating Contest – 23 homes entered.
Halloween Drive-In Movie (Double Feature/G-rated at 7pm & PG-13 @ 9pm) 191 RSVP’s/Actual 225
Boo Fest – 1974 RSVP’s/Actual 2050
Game Day Social – 63 RSVP’s/Actual 35
Coffee On the Porch – Approximately 25-30 in attendance & a business sponsored event.
OCTOBER TOTAL NUMBER OF PARTICIPANTS – 2648 TicketLeap Settlement Reports Attached

November Lifestyle Events:
Friday Night Live: Tween (ages 12-15) Glow Party
One Day University Lecture Series
Friday Night Live - Salute to Veterans
Food Truck Friday (17th)
Gator vs Noles Family Football Social & Chili Cook-Off

Save the Date Lifestyle Events (December)
Food Truck Friday (1st, 15th & 29th)
1st Shearwater Musical Concert (Resident Children)

2nd 5k Fun Run/Walk (Running Rudloph/Jingle Bells)
3rd Holiday Jazz Open House (Adults Only)
8th Tween Holiday Social
15th Drive-In Movie (Holiday Family Movie)
16th Holiday Vendor Market (Winterfest), Gingerbread House Decorating, Ugly Sweater Contest, Food Trucks, Inflatables, Letters to Santa, Cookie Decorating and more

Maintenance:

Paint tables by fitness center
Strip/Prep/Stain 1 bench by tot lot
Multiple meetings with numerous contractors for the following projects: Painting at clubhouse, painting for slide/slide tower, lighting companies for permanent LED trim lighting, Gutter Cleaning.
Multiple Follow ups with Current Landscaping contractors for repairs and regular maintenance
Repaired/Adjusted light timers at multiple locations.
Adjusted Gates at tennis courts
Spot Painted rusted areas on fencing at dog parks.
Cleaned section of pavers between lap and slide pool
Replaced towel holders (Women gym bathroom, Kayak outpost)
Fill in Low spots at the tot lot park and Remove pine bark in 1 area and replace with pine straw, had a contractor replace playground mulch.
Prep/Stain 3 Trash Cans at pool deck
Contractor did asphalt repairs along shearwater parkway.
Install a piece of playground equipment and stain/install 2 benches at Falls Creek Park.
Cut Back Trees near 360 community for driver visibility.
Install lights at North Creek Park

BELYNDA THARPE
General Manager
Trout Creek CDD
100 Kayak Way| St. Augustine, FL 32092
Direct 904.342.3739
Email belynda.tharpe@fsresidential.com

Ve"sta,
Vested in your community.

904.355.1831
245 Riverside Avenue, Suite 250
Jacksonvil!e, FL 32202

VestaPropertyServices.com

Aquatics Season Review

With our 2023 Aquatics Season recently having come to a close, we wanted take a moment to give a brief end of the year debrief for our Staff and Services.
	We had a seasonal aquatics staff of 40 individuals, many of which were residents of the Community. A number of our staff are multi-year returning Lifeguards, providing for continuity in staffing as well as increased help and guidance for any newer hired staff for the season.
	Primary site oversight and support was provided by Sean Smith and Daniel Palmeri. Both are Certified Lifeguarding Instructors for the Red Cross, with decades of experience in the Aquatics Field.
Vesta is an Authorized Provider for the American Red Cross. We certify and train the vast majority of our Aquatics Staff in-house, allowing for personal assessment before ever hiring or placing any individual on our Pool Decks.
All aquatics staff regularly have in-service training in skill and comprehension. This includes a combination of drills, role playing, review of Red Cross training materials and staff meetings. Additional on-the-deck training includes regularly scheduled spot checks.
	We began our Season on March 10th, 2023, for St. John's County's Spring Break, providing full Aquatics Staff coverage for the entire duration of the break. All Amenities were open atid operational to residents during this time. Our operating hours for Spring Break were 12:00 PM to 6:00 PM.
Following Spring Break, we provided staff on a weekend basis March 25th through May 26th as we have historically in prior seasons.
Beginning Friday May 26th we began our full Summer Staffing Model, with operating hours of 10:00 AM to 7:00 PM Tuesday through Sunday. In addition, upon approval by the COD board, we also added staff for Mondays from 1:00 PM to 7:00 PM to still allow for routine maintenance that had always been provided to the community. Summer Staffing included all major holidays of Memorial Day, July 4th and Labor Day.
Our Lifeguard Staff also provide help at a number of Community Events, including Summer Holiday parades, Floating Flicks, and other after-hours events held for the residents.
Beginning August 71h,with St, John's County returning back to school session, our staffing model shifted back to weekends only again. We continued to provide coverage until the Season concluded on Sunday October 1st, 2023.
	Some of our biggest challenges in the 2023 season came with the monitoring of resident check at the front gate of the facility and the enforcement of food and drink policies both in and outside the water. I am confident in working with Belinda and her management team we will continue to refine these practices and further provide consistent enforcement.

Ve"sta,
Vested in your community.

904.356.1831
245 Riverside Aven :e, Su:le 250 J.ic sonviil'l, FL 32202

VestaPropertyServices.com

We appreciate her partnership and understanding of how challenging the job can be.

In closing, we want to thank the Trout Creek Board of Supervisors and the residents of Shearwater for allowing us to provide Aquatics Services since the opening of the facilities in 2016. With our longstanding commitment to the community, regional support and focus on aquatic services, I believe we are well positioned to continue to serve the community in this capacity for many years to come.

Please feel free to reach out to me directly if you have any comments or concerns.

Sean Smith Regional Aquatics Director
ssmith@vestapropertyservices.com_

Café Sales Report
Reported on Nov 01, 2023 9:20 AM EDT
Oct 01, 2023 12:00 AM - Oct 31, 2023 11:59 PM

SALES

Gross Sales	$1,011.00	
Items	$1,011.00	
Service Charges	$0.00	
Returns	$0.00	
Discounts & Comps	$0.00	
Net Sales	$1,011.00	
Tax	$0.00	
Tips	$0.00	
Gift Card Sales	$0.00	
Refunds by Amount	$0.00	
Total	$1,011.00	

PAYMENTS

Total Collected	$1,011.00	
Cash	$0.00	
Card × 157	$1,011.00	
Gift Card	$0.00	
Other	$0.00	
Fees	($42.01)	
Net Total	$968.99	

CATEGORY SALES

Accessories × 12	$360.00	
Candy × 96	$142.50	
Chips × 39	$58.50	
Cold Beverages × 123	$203.50	
Hot Beverages × 26	$44.50	
Ice Cream × 3	$1.50	
Other × 1	$150.00	
Pizza × 1	$4.00	
SLUSHIES × 4	$19.00	
Snacks × 15	$27.50	

ITEM SALES	

Airheads × 17	
$4.25	
Regular × 17	$4.25	
Butterfinger × 4	$7.00	
Regular × 4	$7.00	
Cappuccino × 8	$12.00	
Regular × 8	$12.00	
Chips × 39	$58.50	
Regular × 39	$58.50	
Chips Deluxe Minis × 4	$5.00	
Regular × 4	$5.00	
Coke × 17	$25.50	
Regular × 17	$25.50	
Diet Coke × 13	$19.50	
Regular × 13	$19.50	

Espresso × 5	$7.50	
Regular × 5	$7.50	
Famous Amos × 4	$6.00	
Regular × 4	$6.00	
Fiji Water × 12	$24.00	
Regular × 12	$24.00	
Hersheys Milk Chocolate × 10	$17.50	
Regular × 10	$17.50	
Hot Chocolate × 2	$3.00	
Regular × 2	$3.00	
Hot Pockets × 3	$6.00	
Regular × 3	$6.00	
Ice Pops × 3	$1.50	
Regular × 3	$1.50	
Key Fob × 12	$360.00	
Regular × 12	$360.00	
Kit Kat × 3	$5.25	
Regular × 3	$5.25	
Latte × 11	$22.00	
Regular × 11	$22.00	
Milky Way × 5	$8.75	
Regular × 5	$8.75	
Personal Pizza × 1	$4.00	
Regular × 1	$4.00	
Powerade × 28	$56.00	
Regular × 28	$56.00	
Pretzel × 2	$8.00	
Regular × 2	$8.00	
Pure Leaf Sweet Tea × 5	$10.00	
Regular × 5	$10.00	

SLUSHIES × 4	$19.00	
Regular × 4	$19.00	
Skittles × 17	$29.75	
Regular × 17	$29.75	
Snickers × 5	$8.75	
Regular × 5	$8.75	
Sour Punch × 8	$14.00	
Regular × 8	$14.00	
Sour Skittles × 11	$19.25	
Regular × 11	$19.25	
Sponsorship for Coffee on The Porch × 1	$150.00	
Regular × 1	$150.00	
Sprite × 33	$49.50	
Regular × 33	$49.50	
Starburst × 16	$28.00	
Regular × 16	$28.00	
Tostitos Chunky Salsa × 2	$2.50	
Regular × 2	$2.50	
Vitamin Water × 4	$8.00	
Regular × 4	$8.00	
Water Zephyrhills × 11	$11.00	
Regular × 11	$11.00	

Friday Night Live - Kick Out Cancer Party
on 10/13/2023 7:00 pm

Shearwater Created 10/31/2023 11:27 am

Free Orders Processed by Seller

	Ticket Face
Value	Total Face
Value	Total Discount
Amount	Fees Paid by
Buyer	Ticketleap
Ticketing Fees	Ticketleap
Processing Fees	
Tickets	Amount
Refunded	Ticketleap
Fees Refunded	
Total Collected	Total Due
(to)/from	
Ticket Type	ISi	1$1	ISi	ISi	($)	($)	Refunded	ISi	IS)	($)	Ticketleap ($)	
Adult	0.00	0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	
Chtld 112 + Under)	000	0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	000	0.00	
	Totals	0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	

Event Settlement

Amount Due from Ticketleap Less: Amount Due to Ticketleap

$0.00

IS0.00)

Total Dua (to)/from Ticketleap	$0.00

FAMILY GAME NIGHT
on 10/20/2023 7:00 pm

Shearwater Created 10/31/2023 11:28 am

Free Orders Processed by Seller

	Ticket Face		Total Face	Total Discount	Fees Paid by	Ticketleap	Ticketleap		Amount	Ticketleap		Total Due	
	Value		Value	Amount	Buyer	Ticketing Fees	Processing Fees	Tickets	Refunded	Fees Refunded	Total Collected	(to)/from	
Ticket Type	($1		($1	($1	ISi	($1	($)	Refunded	($)	($)	1$)	Tlcketleap ($)	
Adult	000		0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	
Chtld 112 & Under)	000		0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	
Totals	..	000	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	

Event Settlement

Amount Due from Ticketleap Less: Amount Due to Ticketleap

$0.00

ISO.OD)

Total Due (to)/from Ticketleap	$0.00

Friday Night Live Presents: Fright Movie Night
on 10/27/2023 7:00 pm

Shearwater Created 10/31/2023 12:47 pm

Free Orders Processed by Seller

	Ticket Face
Value		Total Face
Value	Total Discount
Amount	Fees Paid by
Buyer	Ticketleap
Ticketing Fees	Ticketleap
Processing Fees	
Tickets	Amount
Refunded	Ticketleap
Fees Refunded	
Total Collected	Total Dua
(to)/from	
Ticket Type	ISi		ISi	1$)	ISi	ISi	1$1	Refunded	($)	($)	($)	Tlcketleap ($)	
Adult	0.00		0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	
Chtld (12 + Under!	000	82	0.00	0.00	0.00	0.00	0.00	0	0.00	000	0.00	0,00	
	Totals		0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	

Event Settlement

Amount Due from Ticketleap Less: Amount Due to Ticketleap

$0.00

ISO.DOI

Total Due (to)/from Ticketleap	$0.00

FL/GA TAILGATE
on 10/28/2023 3:30 pm

Shearwater Created 10/31/2023 12:57 pm

Free Orders Processed by Seller

	Ticket Face
Value	Total Face
Value	Total Discount
Amount	Fees Paid by
Buyer	Ticketleap
Ticketing Fees	Ticketleap
Processing Fees	
Tickets	Amount
Refunded	Ticketleap
Fees Refunded	
Total Collected	Total Due
(tol/from	
Ticket Type	($)	($)	($)	($)	($)	($)	Refunded	($)	ISi	($)	Tlcketlup ($)	
Adult	000	0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.00	
Child 112 + Under)	0.00	0.00	000	0.00	0.00	0.00	0	0.00	0.00	0.00	o.oo	
	Totals	0.00
	0.00	0.00	0.00	000	0	0.00	0.00	0.00	0.00	

	Event Settlement	
Amount Due from Ticketleap	$0.00	

Less: Amount Due to Ticketleap	($0.00)	
Total Due (to)/from ricketleap	$0.00	

FAMILY BOO BASH
on 10/29/2023 2:00 pm

Shearwater Created 10/31/2023 12:59 pm

Ticketleap Payment Processing
Ticket Face			Total Face	Total Discount	Fees Paid by	Ticketleap	Ticketleap	Amount	Ticketleap	Total Collected	Total Due
Value	Value	Amount	Buyer	Ticketing Fees	Processing Fees	Tickets	Refunded	Fees Refunded	by Ticketleap	(tollfrom
TicketType	IS)	ISi	IS)	IS)	IS)	IS)	Refunded	ISi	ISi	ISi	Ticketleap ($)

29

145.00

0.00

36.25

31.90

4.35

0

0.00

0.00

181.25

145.00

Chld-(1ttest (Ct',tld G,, r 11:
r,t1;>· lJ11111/Jfl	QQ	17	51.00	0.00	19.55	18.02	1.53	0	0.00	0.00	70.55	51.00

Totals	,ll(	0.00	55.80	49.92	5.88	0	0.00	0.00	251.80	196.00

Free Orders Processed by Seller

	Ticket Face
Value	
Tickets	Total Face
Value	Total Discount
Amount	Fees Paid by
Buyer	Ticketleap
Ticketing Fees	Ticketleap
Processing Fees	
Tickets	Amount
Refunded	Ticketleap
Fees Refunded	
Total Collected	Total Due
(tol/trom	
Ticket Type	IS)	Sold	IS)	IS)	ISi	IS)	ISi	Refunded	IS)	ISi	ISi	Ticketleap ($)	
Adult (ResidenH	000	1.138	0.00	0.00	0.00	0.00	0.00		0.00	0.00	0.00	0.00	
Child !Resident 12 & Under)	0.00	836	0.00	0.00	0.00	0.00	0.00	0	0.00	0.00	0.00	0.D0	
			• 9'4		0.00	0.00	0.00	0.00	0.00		0.00	0.00	0.00	0.00	

Event Settlement

Amount Due from Ticl,etleap Less: Amount Due to Ticket\eap

S196.00 ($0.00)

Total Due (toJ/trom Tlcketlup	$196.00

Event Settlement Report
Halloween Decorating Contest
on 10/30/2023 6:30 pm

1)) TICKETLEAP
Shearwater Created 10/31/2023 1:05 pm

Free Orders Processed by Seller

	Ticket Face
Value	Total Face
Value	Total Discount
Amount	Fees Paid by
Buyer	Ticketleap
Ticketing Fees	Ticketleap
Processing Fees	
Tickets	Amount
Refunded	Ticketteap
Fees Refunded	
Total Collected	Total Due
(to)/from	
Ticket Type	1$)	1$)	1$)	1$)	IS)	IS)	Refunded	IS)	1$)	1$)	Tlcketleap ($)	
House Contest Entry	ODO	0.00	0.00	0.00	0.00	000		0.00	0.00	0.00	o.oo	
	Totals	0.00	0.00	0.00	0.00	0.00		0.00	0.00	0.00	o.oo	

	Event Settlement	
Amour.t Due from Ticketleap	$0.00	

Less: Amount Due to Ticketleap	
($0.00)	
Total Due (to)/from Tlc:ketleap	
$0.00	

Tab 6

Dear Customer,

We sincerely thank you for your continued partnership. It is our privilege to serve your chemical needs, and we remain committed to delivering the highest quality products and exceptional service you deserve.

Poolsure is pleased to announce that this year's price increase is minimal. This increase is influenced by reduced operational inflation this year. We are also happy to share the news that the commodity chemical markets have begun to stabilize. We continue to take every possible measure to absorb these more limited rising costs, and this minor adjustment is necessary to maintain the quality and innovation you expect from us.

Your new rate, which will be effective starting January 1, 2024, can be found below:
2024 Base Rate:$4,588.50
2024 Summer (Apr - Sep): $4,588.50
2024 Winter (Oct - Mar):$4,588.50

A prepayment discount of 5% is available if the entire amount for 2024 is paid by December 31, 2023. Please contact us at ar@poolsure.com or 1-800-858-7665 if you have any questions or need an annual invoice for the prepayment.

Thank you once again for choosing Poolsure as your trusted partner. We look forward to another year of collaboration and success together.

Sincerely,

Alan Falik	Vincent Flaviani
President	Vice President of Sales